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AGM 2019 Draft Minutes

Draft minutes from the 2019 AGM, to be confirmed at the AGM in 2020.

Mon, 02 Sep 2019

Tags: AGM

Executive Committee approved minutes 21st February 2019

Minutes from the meeting of 21st February approved on 29th May 2019.

Mon, 02 Sep 2019

Executive Committee draft minutes 29th May 2019

Draft minutes from the meeting of 29th May 2019. To be confirmed at the next meeting scheduled for 26th September.

Mon, 02 Sep 2019

Royal protocol - marking the death of a national figure

We have received this guidance from the National Association of Civic Officers. Please note the guidance is classified as 'officially sensitive' and therefore must be treated with the strictest confidentially. The guidance should not be discussed in an open meeting or quoted in reports or minutes.

Thu, 29 Aug 2019

Independent Audit Service - Model letter of appointment for GAPTC

Model letter to be used by parish/town council to ask GAPTC to appoint an Internal Auditor

Thu, 08 Aug 2019

Independent Audit Service - overview of service offered

Brief information on the Independent Audit Service and our responsibilities in ensuring our auditors are trained and indemnified.

Thu, 08 Aug 2019

Independent Audit Service - fee structure

A list of the fees charged for internal audits undertaken by GAPTC, which are dependent on the turnover of the council.

Thu, 08 Aug 2019

How to support mental health at work

An informative document from the Mental Health Foundation about mental health at work (under M in documents). It covers how to manage your own mental health, how to support colleagues and how to make your workplace mentally healthy for everybody.

Wed, 07 Aug 2019

CiLCA 2019-20 Learning Agreement

This is the Learning Agreement which needs to be completed for the next round of CiLCA training and mentoring which starts in October 2019.

(See training section on website for details)

CiLCA – The Qualification for you

The Certificate in Local Council Administration is a distance learning course verified by the Monitoring and Verification Board which is directly applicable to "the day job".

On registering for CiLCA, the candidate has one year to complete the portfolio of evidence for submission.


We feel that the time and commitment you put into offering support and help to your council needs to be recognised and the CiLCA qualification does just this! Expect to put in on average about 50 hours of work and one of the rewards is another notch on the salary scale, providing your council has signed up to the National Agreement. CiLCA also offers an opportunity to ensure you have the basic knowledge to carry out a professional job. CiLCA is the recognised qualification in our sector as a sign of achievement and is required in most job applications. Consider your future aspirations.


So think about your future, think about your current knowledge, think about your council. This is your next step to professionalism. CiLCA is also a requirement of your council to have a qualified Clerk in adopting the General Power of Competence and obtaining the Local Council Award Scheme. Ask GAPTC for more details.

Now is the time to explore this.

Tue, 06 Aug 2019

Financial Regulations 2019 - model - Guidance for completing

Detailed guidance on clauses council needs to pay attention to in order to tailor the Regulations to your council.

Mon, 05 Aug 2019

Financial Regulations - model 2019

Updated template for Financial Regulations. See the guidance for clauses councils need to consider.

Mon, 05 Aug 2019

Mediation, dispute resolution and conflict management service for local councils - Chris Haine

Mediation, Dispute Resolution and Conflict Management Services

Chris Haine Personal Profile

An experienced HR, Personnel and People Practitioner across the range of HR functions, having worked in Central Government for 28 years, as a Regional HR Manager, Learning and Development Manager, HR Advisor and Policy Developer, Trainer, Welfare Officer and, most recently, Chief Welfare Officer and lead Mediator for a Central Government Department. Upon departure from Public Service, established as an independent freelance practitioner, active with a number of associates and organisations, across the range of above-listed functions. Particularly those elements of workplace conflict, well-being and wider employee and organisational support (at individual, corporate and strategic level) including bullying/harassment, discrimination and associated complaints/grievance investigation work, diagnostic work around underlying causes, individual stress risk-assessments, wider organisational well-being audits, and training provision across the skills and wider practice issues associated with these activities, as well as interventional resolution work to include mediation, facilitated group work, individual counselling and coaching. A competent practitioner with extensive knowledge in the private, public, health, statutory, local council, retail, food and charity sectors. Currently, also working within a Town Council, administratively supporting the role of its Town Clerk, its Councillors and the Community it serves. The following Mediation Services are independently offered:

Full Mediation Service

Offering an external specialist neutral/impartial professionally managed mediation service, as part of a pre-formal process solution; taking cases from individual assessment stage: exploring the issues (with each party), explaining the process, and then encouraging participation through to the next stage (if parties agree) through a managed, facilitated meeting - where parties participate in a 'supervised' dialogue with each other, with the sole intention to bring conflict resolution, through opportunity for parties to raise issues, engage, identify 'common ground', seek greater understanding and ultimately reach agreement through a consensual process to improve the working relationship.

Conflict Resolution Helpline

As a pre Mediation process measure, direct access to free consultation: to discuss and assess presenting issues and needs of difficult dynamics, offer impartial support, to look at potential, viable solutions, and to explore, explain and encourage mediation participation, if appropriate and applicable.

Note: associated services available (on request) including: Complaints Investigations, bespoke Training Courses, Workshops, Awareness Sessions, Team facilitation and participation events, Dignity at Work, Bullying, Harassment and Diversity (BHD) workshops, Early Neutral Evaluation Assessments (ENEAs) around underlying causes, individual stress risk-assessments and wider organisational well-being audits.

Contact Details: Email: Mobile: 07432 193153

Correspondence Address: 1 Llanbedr Road, Crickhowell, Powys, NP8 1BT

Thu, 11 Jul 2019

Tags: Mediation

Mapping - Digital Mapping Toolkit

NALC's guide to getting started on digital mapping for your council

Tue, 04 Jun 2019

Tags: Planning

Data Protection - paying the fee

An outline from the Information Commissioner's Office on paying the fee.

Fri, 31 May 2019

Tags: GDPR

Community Infrastructure Levy (CIL)

A guide from NALC to the operation of the levy.

Fri, 12 Apr 2019

Governance and Accountability 2019

Updated guidance for completing the Annual Governance and Accounting Return.

Mon, 01 Apr 2019

Buddy system - March 2019

Details the clerks that are acting as buddies on a range of issues that effect local councils.

Wed, 06 Mar 2019

GAPTC 'Our Plan for Gloucestershire 2018-2022'

The GAPTC Strategy setting out the vision and goals for the future.

* Promoting professionalism

* Effective communication and partnership working

* Supporting/encouraging leadership principles

Fri, 28 Dec 2018

Executive Committee meeting draft November 2018 minutes

Draft minutes for the meeting held on 22 November 2018

Thu, 13 Dec 2018

Guidelines in the event of the death of a senior national figure

Some actions to consider to mark the death of the sovereign or a senior national figure. A summary of guidance received from the National Association of Civic Officers.

Mon, 10 Dec 2018

Tags: Guidance

Good Councillor's Guide to finance and transparency

A helpful guide for councillors on council finance and the transparency requirements. This guide is designed specifically to help parish and town councillors support their communities and council in understanding their obligations and commitments with public money – both generally and under Transparency Code requirements – as well as sharing good practice in these areas.

Hard copies can be purchased from GAPTC at a cost of £4.99 plus postage.

Mon, 10 Dec 2018

Annual Report 2018

GAPTC annual report presented to the AGM in July 2018.

Mon, 10 Dec 2018

Tags: Report

AGM draft minutes 2018

Draft minutes of the GAPTC AGM 2018, held at Highnam in July 2018, and to be approved in July 2019

Mon, 10 Dec 2018


Salary Scales 2019-2020

Salary scales for full and part time clerks / RFO's.

Mon, 10 Dec 2018