Documents
Independent Audit Service - Model letter of appointment for GAPTC
Model letter to be used by parish/town council to ask GAPTC to appoint an Internal Auditor
Wed, 22 Sep 2021
Independent Audit Service - overview of service offered
Brief information on the Independent Audit Service and our responsibilities in ensuring our auditors are trained and indemnified.
Wed, 22 Sep 2021
Independent Audit Service - fee structure
A list of the fees charged for internal audits undertaken by GAPTC, which are dependent on the turnover of the council.
Wed, 22 Sep 2021
Independent Audit Service - Terms of Reference
Details of the objective, responsibilities and scope of the internal audit and an overview of what Internal Auditors will look at.
Wed, 22 Sep 2021
Annual Report 2020/2021
GAPTC's report on its activities and financial statement for the year 2020/2021.
Thu, 02 Sep 2021
AGM Minutes 2021 - draft
Draft minutes from the 2021 AGM held at Highnam Community Centre on 24th July 2021
Thu, 02 Sep 2021
Locum Clerks
If you need holiday or sickness cover, the attached list contains clerks who have said they are available for locum work. Please contact the clerks direct.
Councils are responsible for identifying the terms under which they employ the locum clerk including having professional liability insurance. Councils must also obtain an undertaking in writing from the locum that any payments for work should be declared to HMRC for tax purposes.
Tue, 13 Jul 2021
CiLCA 2021-22 Learning Agreement
This is the Learning Agreement which needs to be completed for the next round of CiLCA training and mentoring which starts in October 2021.
(See training section on website for details and booking form)
CiLCA – The Qualification for you
The Certificate in Local Council Administration is a distance learning course verified by the Monitoring and Verification Board which is directly applicable to "the day job".
On registering for CiLCA, the candidate has one year to complete the portfolio of evidence for submission.
WHY CiLCA?
We feel that the time and commitment you put into offering support and help to your council needs to be recognised and the CiLCA qualification does just this! Expect to put in on average about 50 hours of work and one of the rewards is another notch on the salary scale, providing your council has signed up to the National Agreement. CiLCA also offers an opportunity to ensure you have the basic knowledge to carry out a professional job. CiLCA is the recognised qualification in our sector as a sign of achievement and is required in most job applications. Consider your future aspirations.
CONSIDER
So think about your future, think about your current knowledge, think about your council. This is your next step to professionalism. CiLCA is also a requirement of your council to have a qualified Clerk in adopting the General Power of Competence and obtaining the Local Council Award Scheme. Ask GAPTC for more details.
Now is the time to explore this.
Tue, 04 May 2021
Practitioners' Guide 2021
Updated guidance for completing the Annual Governance and Accounting Return.
Thu, 01 Apr 2021
Governance and Accountability 2021
Updated guidance for completing the Annual Governance and Accounting Return.
Thu, 01 Apr 2021
Freedom of Information LTN37
A comprehensive overview of a council's responsibilities including what the Act does (gives the public access to to all types of recorded information held by public authorities), making and responding to requests, local council publication scheme and exemptions.
Thu, 01 Apr 2021
Good Councillors' Guide to Cyber Security
A guide from NALC on keeping your documents and records safe.
Mon, 15 Mar 2021
CiLCA Portfolio
The SLCC handbook for the CiLCA qualification including information such as how it works, how long it takes and how it is assessed.
Mon, 01 Mar 2021
Procurement - LTN 87
A guide to the requirements for councils' procurement practices depending on the value of the contract.
Mon, 22 Feb 2021
Section 137 allowance for 2021/22
The amount per elector that can be spent in 2021/22
Wed, 27 Jan 2021
Annual Report 2019-2020
This report was presented to the GAPTC on Wednesday 9th December 2020
Thu, 10 Dec 2020
Charity Law LTN28
Principal roles played by local councils in the trusteeship of charities whether it be as sole trustee, joint trustee or custodian trustee. It also covers conflicts of interest and your council's Code of Conduct.
Tue, 01 Dec 2020
Village Greens (Easements) LTN57
Statutory and Common Law in relation to use by motor vehicles.
Mon, 30 Nov 2020
Common Land (Easements) LTN57
Statutory and Common Law relating to use by motor vehicles and the rights of way including the complexities of easements over common land and village greens.
Mon, 30 Nov 2020
Standing Orders - model July 2018 (revised 2020)
The most recent version of model standing orders with minor amendments to section 18.
Mon, 02 Nov 2020
Website Healthcheck model letter of appointment
Form to complete to arrange a Website Healthcheck for your council
Thu, 22 Oct 2020
Website Healthcheck
In recent years, the parish and town council website has taken on more importance than ever with a whole set of legislation and regulatory requirements to be met.
This new service we are offering will check your website for compliance, good practice and ease of use and provide a written report for council. The aim is to help you be the best council you can be – your critical friend.
SERVICE FEES
For a council with a turnover of £25,000 and under, the fee is £45. For larger councils with a turnover greater than £25,000, the fee is £65.
HOW TO BOOK A WEBSITE HEALTHCHECK
Complete a letter of appointment and you will be sent an invoice for the required amount.
Thu, 22 Oct 2020
Web Content Accessibility Guidelines
What you need to do to prepare for the 23 September deadline.
Mon, 07 Sep 2020
Pensions for staff LTN 79
An updated, concise guide to the provision of pensions for staff.
Wed, 29 Jul 2020
RIsk assessment for holding an in-person council meeting
If the council wishes to consider returning to face-to-face meetings, then there are a range of issues that will need to be addressed before this can take place. This checklist will help the council ensure this decision is made in accordance with relevant regulations and requirements.
Thu, 23 Jul 2020
Risk assessment for opening community halls
Risk assessment kindly provided by Action with Communities in Rural England
Mon, 13 Jul 2020
Buddy system - June 2020
Details of the clerks that are acting as Buddies on a range of issues that effect local councils.
Mon, 13 Jul 2020
Meetings of local councils - holding remote meetings during Covid pandemic
Guidance from NALC on holding remote meetings during the pandemic
Wed, 08 Jul 2020