Documents
Locum Clerks
If you need holiday or sickness cover, the attached list contains clerks who have said they are available for locum work. Please contact the clerks direct.
Councils are responsible for identifying the terms under which they employ the locum clerk including having professional liability insurance. Councils must also obtain an undertaking in writing from the locum that any payments for work should be declared to HMRC for tax purposes.
Thu, 18 Mar 2021
Good Councillors' Guide to Cyber Security
A guide from NALC on keeping your documents and records safe.
Mon, 15 Mar 2021
Procurement - LTN 87
A guide to the requirements for councils' procurement practices depending on the value of the contract.
Mon, 22 Feb 2021
Annual Report 2019-2020
This report was presented to the GAPTC on Wednesday 9th December 2020
Thu, 10 Dec 2020
Village Greens (Easements) LTN57
Statutory and Common Law in relation to use by motor vehicles.
Mon, 30 Nov 2020
Common Land (Easements) LTN57
Statutory and Common Law relating to use by motor vehicles and the rights of way including the complexities of easements over common land and village greens.
Mon, 30 Nov 2020
Standing Orders - model July 2018 (revised 2020)
The most recent version of model standing orders with minor amendments to section 18.
Mon, 02 Nov 2020
Website Healthcheck model letter of appointment
Form to complete to arrange a Website Healthcheck for your council
Thu, 22 Oct 2020
Website Healthcheck
In recent years, the parish and town council website has taken on more importance than ever with a whole set of legislation and regulatory requirements to be met.
This new service we are offering will check your website for compliance, good practice and ease of use and provide a written report for council. The aim is to help you be the best council you can be – your critical friend.
SERVICE FEES
For a council with a turnover of £25,000 and under, the fee is £45. For larger councils with a turnover greater than £25,000, the fee is £65.
HOW TO BOOK A WEBSITE HEALTHCHECK
Complete a letter of appointment and you will be sent an invoice for the required amount.
Thu, 22 Oct 2020
Independent Audit Service - Model letter of appointment for GAPTC
Model letter to be used by parish/town council to ask GAPTC to appoint an Internal Auditor
Wed, 30 Sep 2020
Independent Audit Service - overview of service offered
Brief information on the Independent Audit Service and our responsibilities in ensuring our auditors are trained and indemnified.
Wed, 30 Sep 2020
Independent Audit Service - Terms of Reference
Details of the objective, responsibilities and scope of the internal audit and an overview of what they will look at.
Wed, 30 Sep 2020
Web Content Accessibility Guidelines
What you need to do to prepare for the 23 September deadline.
Mon, 07 Sep 2020
CiLCA 2020-21 Learning Agreement
This is the Learning Agreement which needs to be completed for the next round of CiLCA training and mentoring which starts in October 2020.
(See training section on website for details)
CiLCA – The Qualification for you
The Certificate in Local Council Administration is a distance learning course verified by the Monitoring and Verification Board which is directly applicable to "the day job".
On registering for CiLCA, the candidate has one year to complete the portfolio of evidence for submission.
WHY CiLCA?
We feel that the time and commitment you put into offering support and help to your council needs to be recognised and the CiLCA qualification does just this! Expect to put in on average about 50 hours of work and one of the rewards is another notch on the salary scale, providing your council has signed up to the National Agreement. CiLCA also offers an opportunity to ensure you have the basic knowledge to carry out a professional job. CiLCA is the recognised qualification in our sector as a sign of achievement and is required in most job applications. Consider your future aspirations.
CONSIDER
So think about your future, think about your current knowledge, think about your council. This is your next step to professionalism. CiLCA is also a requirement of your council to have a qualified Clerk in adopting the General Power of Competence and obtaining the Local Council Award Scheme. Ask GAPTC for more details.
Now is the time to explore this.
Wed, 12 Aug 2020
Pensions for staff LTN 79
An updated, concise guide to the provision of pensions for staff.
Wed, 29 Jul 2020
RIsk assessment for holding an in-person council meeting
If the council wishes to consider returning to face-to-face meetings, then there are a range of issues that will need to be addressed before this can take place. This checklist will help the council ensure this decision is made in accordance with relevant regulations and requirements.
Thu, 23 Jul 2020
Risk assessment for opening community halls
Risk assessment kindly provided by Action with Communities in Rural England
Mon, 13 Jul 2020
Buddy system - June 2020
Details of the clerks that are acting as Buddies on a range of issues that effect local councils.
Mon, 13 Jul 2020
Meetings of local councils - holding remote meetings during Covid pandemic
Guidance from NALC on holding remote meetings during the pandemic
Wed, 08 Jul 2020
Risk assessment checklist for reopening council offices during Covid 19 pandemic
Document kindly provided by BHIB Councils Insurance with an editable checklist for those councils reopening their offices.
Wed, 08 Jul 2020
Co-option LTN08
Guidance on co-opting parish and town councillors, local council elections in general, including the process and timeline.
Thu, 25 Jun 2020
Elections and Co-option LTN 8
The qualifications to vote and for holding office as a councillor, as well as the disqualifications for holding office as a councillor.
The note also includes the process for nominations, insufficiency of candidates at election, casual vacancies and co-option.
Thu, 25 Jun 2020
Website Accessibility Guidance from ~NALC
A guide published specifically for our sector to assist you in meeting the requirements of the regulations.
Tue, 09 Jun 2020
Risk assessment - for general workplace during Covid 19 pandemic
A generic Risk Assessment, which is editable, for dealing with COVID-19 in the workplace kindly provided by BHIB Councils Insurance. It is not likely to cover all scenarios and each employer should consider their own unique circumstances.
Fri, 05 Jun 2020
Website Accessibility Guidance
Summary of guidance for public sector websites, from the government's website, to enable local councils to prepare their website to be compliant by the end of September 2020.
Tue, 02 Jun 2020
Climate change - actions that local councils can take
Document published by Friends of the Earth on 20 actions that parish and town councils can take.
Mon, 11 May 2020
Annual Governance & Accountability Return - step-by-step guide
Guide prepared to help you through the process of completing the AGAR for 19/20, including deadlines, which have been amended because of the Covid 19 situation
Sat, 02 May 2020
Step-by-Step guide to the Annual Governance & Accountability Return
A guide written to make it easy to follow the process to complete the AGAR for 19/20 including dates for completion, which have been changed because of the Covid 19 situation.
Sat, 02 May 2020